Budgeting for a Wedding in Barbados

The options available for your Barbados wedding are endless; research is key

A destination wedding in Barbados, at its core, is special without effort.  Still, even the littlest bit of planning goes a long way in boosting your big day to the next level.

What is the biggest secret to achieving a great wedding in Barbados? The key is to begin your planning process as quickly as possible.  A good system of time management should be developed because it allows you to save time when researching choices, making reservations, and coping with any complications that may arise. Beginning early also gives you time to take advantage of any possible deals that could become available.

Hired Help

Many couples who are planning a wedding in Barbados find that the most significant obstacle is making the arrangements from afar.  This is why so many couples hire a wedding or event planner to do what they do best - make the planning of your wedding as stress free and simple as possible. You can hire someone local to you, someone in Barbados, or choose to buy a resort wedding package.

Maps

If you choose to hire a wedding planner local to you, make sure he or she has previous experience planning a destination wedding and references available. Connections in the area and  knowledge of the local language and customs will help guarantee that your experience is exactly what you want and expect.  Remember, if you want your wedding planner to be on site the day of your wedding, be prepared to to pay for her airfare and hotel stay.

You may discover that choosing an event planner in Barbados is a great option if you're looking for someone on the island to be your eyes and ears. This person will be able to handle every detail of your wedding, and most importantly, analyze venues and vendors in person.

Wedding packages offered by local resorts are most common and often the most reliable. Accommodations, venue, officiant, catering, adornments, and more are usually included in one flat rate. Read our guide to Barbados Wedding Locations and Venues for more information on resort weddings.

How to Plan a Barbados Wedding Yourself

Preparing a Barbados wedding may seem stressful but many find it a fun challenge and have successfully achieved their dream event. Come prepared, make lists, and keep notes of every phone call and transaction you make.

Step One: Structure Your Budget

Developing a sensible budget is essential to any successful Barbados wedding. On average, couples in the United States spend between $20,000 and $30,000 on their big day, while a destination wedding in Barbados can cost you as little as $2,000.  Numerous major resorts and hotels have wedding planning services that can prepare your big event down to the very last detail, and charge a single set fee for the entire package. If you decide to arrange the entire wedding yourself, consider the expenses you may encounter.

Estimated Barbados Wedding Costs
Item Expected Cost
Marriage License $75(USD)
Officiant $50 to $250(USD)
Photography $500 to $3000(USD)
Flowers $300 to $1500(USD)
Decorations $300 to $1500(USD)
Venue $0 to $1000(USD)
Food $25 to $50(USD) per person
Lodging $100+(USD) per night

The chart above merely addresses wedding basics, and estimates are based upon average costs of the individual items. Consider other fundamentals such as the bride's gown, the groom's tuxedo, and the wedding rings. Overall, wedding costs will change drastically depending on which items you decide are the most important.  You need to stay within a reasonable budget that is based upon your financial situation.  List items commonly associated with a wedding from maximum value to lowest value and allocate a price estimate to each item.  Items ranked in order of importance will allow you to see exactly where you may be willing to trim back and where you aren't willing to compromise.

Step Two:  Select a Theme

By this point you will have determined what style of wedding you would like to host, and the type of venue you would like to have it in. These selections will quickly trim down your list of potential vendors. Options include outdoor ceremonies, traditional weddings in a church, dining hall, or historic landmark, and weddings at sea.  Consult our guide to Barbados Wedding Locations and Venues for for more information about the types of weddings available.

Step Three: Do Your Research

Every location, vendor, resort, decoration, and method of transportation should be evaluated. Contact companies for price estimates, inform them that you are arranging your nuptials from abroad, and that they should expect mainly long distance phone calls and e-mail communications.  When you contract with vendors sight unseen, ask for references from those who have previously used their services.

Also give consideration to the time of year in which you wish to get married, and the type of events that may occur during that time. If you want you and your guests to vacation in a party environment, getting married in Barbados during Carnival, for example, may be just what you desire. However, if you would rather host an intimate, discreet event, you should make other arrangements. Additionally, the weather can have a significant impact on your wedding experience, especially if you are looking to host an outdoor celebration.

While you are doing your research, take some time to learn about the culture of Barbados.  Certain elements may speak to you, and you may feel that you want to find a way to pay homage to Barbados during your ceremony.  The simplest thing, like integrating the national flower, the Pride of Barbados, into your bouquet or boutonnière can go a long way. 

Step Four: Book Your Vendors

The vendors you select will essentially make or break your wedding. When you make your final decisions and book your vendors, explain precisely what you are looking for, and the dates you have chosen. Get all of your price quotes in writing (have them send you a quote through the post office, by e-mail, or by fax). Keep duplicates of everything including invoices of all items that are included in the price. Some businesses require a deposit. Do not send any payments until you have received a paper statement.  Protect yourself from any possible misunderstandings.

Step Five: Take Care of At Home Projects

Many couples wish to bring a bit of personal flair to their wedding in Barbados. If you are creating or purchasing any of your wedding decorations at home, there is no better time than now to start working on these projects. This may also be the time to  purchase the wedding dress and/or make arrangements to rent a tuxedo.  Make a list of everything you plan on taking care of at home, and the estimated  time it will take you to accomplish it.

This is also a good time to begin gathering the paperwork necessary for you to legally wed on the island.  Filing for a marriage license is easier in Barbados than most other Caribbean nations, but you will have to arrive prepared with documentation regarding the dissolution of any previous marriages and proof of identity.  Learn more when you read our guide to Barbados Requirements and Traditions.

Step Six: Follow Up

Although you may think your arrangements are finalized, it is still important to talk to your vendors periodically to review their progress, or to discuss any changes that need to be made. Don't worry about calling too often.  They are working for you, and you are paying them to provide these services.

Listed below are a few additional tips that will assist you in planning your Barbados wedding.

  • Consider the weather. If you are planning a wedding at an outdoor venue, make alternative arrangements in case of stormy conditions.  Typical weather conditions for that time of year should be considered when choosing your wedding attire. If you plan to marry on the beach in the middle of a hot afternoon, plan accordingly.
  • Send wedding supplies ahead of time. If you are bringing any wedding items with you from home, consider shipping them ahead to your resort or venue so that you can avoid airport hassles and restrictions.  Be sure to arrange for insurance on these items in case they are lost or damaged during shipment.

Planning a Caribbean wedding may seem like a huge task, but you must always remember that it will be worth it in the end. After budgeting, researching, planning, and booking, you will have created a flawless event tailored to make all your wedding dreams come true.

 

 

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