Budgeting for a Wedding on Trinidad

First decide on Trinidad and Tobago for your wedding, then set your budget, and go from there

Whether you choose to say your vows on the lively Trinidad or the laid-back Tobago, the perfect ambiance for your destination wedding is only a plane ride away.  After you have made the decision to go for an island wedding, you're ready to start organizing your big event. 

What is the biggest secret to achieving a great Trinidad and Tobago wedding? The key is to begin the planning process as quickly as possible.  A good system of time management should be developed because it allows you to save time when researching choices, making reservations, and coping with any complications that may arise. Beginning early also gives you time to take advantage of any possible deals that could become available.

Hired Help

Most couples who are planning a wedding on Trinidad and Tobago find that the most significant obstacle is making the arrangements from afar.  Many hire a wedding or event planner to do what they do best - make the planning of their wedding as stress free and simple as possible. You can hire someone local to you, someone on Trinidad and Tobago, or choose to buy a resort wedding package.

If you choose to hire a wedding planner, make sure he or she has previous experience planning a Caribbean wedding and has references available. Connections in the area and  knowledge of the local language and customs will help guarantee that your experience is exactly what you want and expect.  Remember, if you want your wedding planner to be on site the day of your wedding, be prepared to to pay for his or her airfare and hotel stay.

A large number of couples find that choosing an event planner on Trinidad and Tobago is a great way to ensure that they have someone on the island to be their eyes and ears. This person will be able to handle every detail of your wedding, and most importantly analyze venues and vendors in person.

Wedding packages offered by local  are most common and often the most reliable. Accommodations, venue, officiant, catering, adornments, and more are usually included in one flat rate. Read our guide to Trinidad and Tobago Wedding Locations and Venues noted at the bottom of this page for more information on resort weddings.

How to Plan a Trinidad and Tobago Wedding Yourself

Preparing a Trinidad and Tobago wedding may seem stressful but many find it a fun challenge and have successfully achieved their dream event. Stay prepared, write lists, and keep notes of every phone call and transaction you make.

Step One: Structure Your Budget

Developing a sensible budget is essential to any successful island wedding. On average, couples in the United States spend between $20,000 and $30,000 on their big day, while a wedding on Trinidad and Tobago can cost you as little as $2,000.  Numerous major resorts and hotels have wedding planning services that can prepare your big event down to the very last detail, and charge a single set fee for the entire package. If you decide to arrange the entire wedding yourself, consider the expenses you may encounter.

Estimated Trinidad and Tobago Wedding Costs
Item Expected Cost
Marriage License $55(USD)
Officiant $50 to $250(USD)
Photography $500 to $3000(USD)
Flowers $300 to $1500(USD)
Decorations $300 to $1500(USD)
Venue $0 to $1000(USD)
Food $25 to $50(USD) per person
Lodging $100+(USD) per night

The chart above merely addresses wedding basics, and estimates are based upon average costs of the individual items. Consider other fundamentals such as the bride's gown, the groom's tuxedo, and the wedding rings. Overall, wedding costs will change drastically depending on which items you decide are the most important.  You need to stay within a reasonable budget that is based upon your financial situation.  List items commonly associated with a wedding from maximum value to lowest value and allocate a price estimate to each item.

Items ranked in order of importance will allow you to see exactly where you may be willing to trim back and where you aren't willing to compromise.

Step Two:  Select a Theme

By this point you will have determined what style of wedding you would love to host, and the type of venue you would like to have it in. These selections will quickly trim down your list of potential vendors. Keep in mind that there are numerous islands that make up Trinidad and Tobago, and that you should determine upon which island you would like to get married early on.  Consult our guide to Trinidad and Tobago Wedding Locations and Venues for more information about the types of weddings available.

Step Three: Do Your Research

Every location, vendor, resort, decoration, and method of transportation should be evaluated. Contact companies for price estimates and inform them that you are arranging your nuptials from abroad, and that they should expect many long distance phone calls and e-mail communications.  When you contract vendors sight unseen, ask for references from those who have previously used their services.

Also give consideration to the time of year in which you wish to get married, and the type of festivals and events that may occur during that time. If you want you and your guests to experience a party environment, getting married on Trinidad and Tobago during Carnival, for example, may be just the ticket. However, if you would rather have an intimate, discreet event, you should make other arrangements.

While you are researching vendors and venues, take a break and take some time to enlighten yourself on the typical wedding traditions of the islands.  You may be inspired to incorporate some of these customs into your own ceremony.  Try serving local foods at your reception, or carrying a bouquet of Trinidad and Tobago's national flower, the pride of Trinidad, down the aisle.

Step Four: Book Your Vendors

The vendors you select will essentially make or break your wedding event.  When you make your final decisions and book your vendors, explain precisely what you are looking for, and the dates you have chosen. Get all of your price quotes in writing (have them send you a quote through the post office, by e-mail, or by fax).  Keep duplicates of everything including invoices of all items that are included in the price. Some businesses require a deposit. Do not send anyone payments until you have received a paper statement.  Protect yourself from any possible misunderstandings.

Step Five: Take Care of At Home Projects

Many couples wish to bring a bit of personal flair to their Trinidad and Tobago wedding. If you are creating or purchasing any of your wedding decorations at home, there is no better time than now to start working on this project. This may also be the time to  purchase the wedding dress and/or make arrangements to rent a tuxedo. List everything you plan on taking care of at home, and the estimated  time it will take you to accomplish it.

Now is also the time to gather together the documents that you need to bring with you to Trinidad and Tobago in order to obtain your marriage license.  Getting married on the islands is rather easy; couples simply stay on the island for three days before bringing proof of birth and marital status to the Registrar General's office.  Learn more about the process by reading our guide to Trinidad Wedding Requirements and Traditions.

Step Six: Follow Up

Although you may think your arrangements are finalized, it is still important to talk to your vendors  periodically to review their progress, or to discuss any changes that need to be made. Don't worry about calling too often.  They are working for you, and you are paying them to provide these services.

Listed below are a few additional tips that will assist you in planning your Trinidad and Tobago wedding.

  • Consider the weather. If you are planning a wedding at an outdoor venue, make alternative arrangements in case of stormy conditions.  Typical weather conditions for that time of year should be considered when choosing your wedding attire. If you plan to marry on the beach in the middle of a hot afternoon, plan accordingly.
  • Send wedding supplies ahead of time. If you are bringing any wedding items with you from home, consider shipping them ahead to your resort or venue so that you can avoid airport hassles and restrictions.  Be sure to arrange for insurance on these items in case they are lost or damaged during shipment.

Rather than feeling tense and anxious during the days leading up to your wedding celebration, make organization your ally. Whether you choose to plan your Trinidad and Tobago wedding on your own, or enlist the help of professionals, following the guidelines listed here will ensure that you keep your planning done in an organized, practical, and stress-free fashion.

 

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